ASX Schools Sharemarket Game
https://www2.asx.com.au/
Teaching and learning
Information provided:
Student:name, photos or videos, gender; Parent: name, contact information, financial data
How the information is used:
Sharemarket game
Where the information is stored:
Within Australia
Terms of Use: https://www2.asx.com.au/legals/terms-of-use
Privacy Policy: https://www2.asx.com.au/legals/privacy-statement
Academy Education Solutions
https://www.academyeducationsolutions.com.au
School Management System
Academy SMS Parent Alert and General Communication Tools
Academy Attendance Management System
Academy Student Behaviour and Wellbeing Module
Information provided:
Student name, email, date of birth, address, phone number, school, class details, school year, attendance, behaviour, profile or other photos, gender, medical or health, grades or performance, parent mobile numbers, email addresses and parent letters.
How the information is used:
Enables the school to use simple electronic tools to manage student attendance. Provides an electronic system with simple to use tools for recording positive and negative events throughout the school day. This system enables notes to added on student wellbeing profiles, home visits, parent meetings etc
Where the information is stored:
Within Australia
Terms of Use / Privacy Policy:
Nil policies for software organisation.
Review School and Department policies for data storage, security and use.
Career Tools
https://www.careertools.com.au/
Careers
Information provided: Student:
name, home address, telephone, email, date of birth, work/content, gender
How the information is used:
Career and post school options website.
Where the information is stored:
Within Australia
Privacy Policy:
https://www.careertools.com.au/privacy-policy
Consent2Go
https://consent2go.com/
Consent management system
Information provided:
Student name ,Student date of birth,Parent name,Parent contact information,School name,Student email,Student home address,Student gender,Student medical or health data
How the information is used:
An integrated solution for compliance, care and school management.
Where the information is stored:
Onshore (within Australia)
Terms of Use:
https://www.mcbschools.com/Content/Public/MCBSchoolsTermsandConditions.pdf
Privacy Policy:
https://www.mcbschools.com/Content/Public/MCBSchoolsWebPrivacyPolicy.pdf
Education Perfect
https://www.educationperfect.com/
Assessment; Curriculum resources and activities; Learning activities; Quizzes.
Information provided:
Student name, Student work/content, Student grade or performance data, Student email , School name
How the information is used:
Online Australian Curriculum Aligned learning platform with interactive lessons, quizzes and assessments.
Where the information is stored:
Onshore (within Australia)
Terms of Use:
https://www.educationperfect.com/platform-terms-of-use/
Privacy Policy:
https://www.educationperfect.com/legal/
ePlatform One
https://eplatform.co/au/eplatform-one
Digital resources
Information provided:
Student name, student email, school year
How the information is used:
Digital library with eBooks and audiobooks
Where the information is stored:
Within Australia
Terms of Use:
https://eplatform.co/au/terms-and-conditions/
Privacy Policy:
https://eplatform.co/au/privacy-policy/
Monitor WA
https://www.monitorwa.com.au/
SmartRider card management
Information disclosed:
Student name, date of birth, school name , student photos or videos
How the information is used:
Custom solutions for integrating smartcards with cash free payment systems.
Where the information is stored:
Within Australia
Privacy Policy:
https://www.monitorwa.com.au/store/en/privacy-notice
Parent Teacher Online
https://parentteacheronline.com.au/
Online Bookings
Information provided:
Student name, school, class details, school year, parent email and parent name.
How the information is used:
Online parent teacher interview booking platform.
Where the information is stored:
Within Australia
Terms of Use:
https://parentteacheronline.com.au/terms-conditions/
Privacy Policy:
https://parentteacheronline.com.au/privacy-policy/
PaperCut Cloud
https://www.papercut.com/
Print Management
Information provided:
Student name and school.
How the information is used:
Printing management.
Where the information is stored:
Within Australia & Outside Australia
Privacy Policy:
https://www.papercut.com/privacy-policy/
Terms of Use:
https://views.papercut.com/terms-of-service/
Photo Hendriks
https://www.photohendriks.com.au/
School Photography Service
Information provided:
Student: name, photos or videos, other data Parent: name, contact information, financial data, school, class details
How the information is used:
School Photography Service
Where the information is stored:
Within Australia
Privacy Policy
https://www.photohendriks.com.au/privacy-policy
Softlink - Oliver
https://www.softlinkint.com/product/oliver/
Library Management System References & Resources
Information disclosed:
Student name, email, date of birth, address, school, class details, school year, gender.
How the information is used:
Enables school community to access library resources, including eResources, as well as manage loans and reservations.
Where the information is stored:
Within Australia
Privacy Policy:
https://softlinkint.com/data-protection-privacy-policy
Subject Selection Online
https://subjectselectiononline.com.au/
Subject Selection, Class formation, Administrative support services
Information provided:
Student name,Student responses,Student class name,Student house group, School name
How is the information being used:
Allows schools to securely gather subject selection responses from students ensuring that responses meet pre-determined criteria.
Where is the information Stored:
Onshore (within Australia)
Terms of Use:
https://subjectselectiononline.com.au/terms-and-conditions/
Privacy Policy:
https://subjectselectiononline.com.au/terms-and-conditions/
Vivi
https://www.vivi.io/
Digital Technologies; Presentation tools; Learning support system
Information provided:
Student name, student work/content, Student email, School name
How is the information being used:
Wireless screen mirroring and digital signage tool designed for education.
Where is the information Stored:
Onshore (within Australia)
Terms of Use: https://www.vivi.io/terms-of-service/
Privacy Policy: https://www.vivi.io/privacy-policy/
Zipform Digital
https://www.zipformdigital.com.au/
Teaching and Learning
Information provided:
Staff/teacher: name, email, personal information
Student: name, home address, date of birth
How is the information being used:
Data management – currently used with Keys4Life Program with SDERA
Where is the information Stored:
Within Australia
Terms of Use: https://www.zipformdigital.com.au/terms-of-use
Privacy Policy: https://www.zipformdigital.com.au/privacy-statement
Timing Solutions
https://www.timingsolutions.com.au/
Sports Management
Information provided:
Staff/teacher: name, email
Student: name, home address, telephone, email, date of birth, gender, other data.
Other data: school
How the information is used:
Sports Management
Where the information is stored:
Within Australia
Privacy Policy
https://www.timingsolutions.com.au/privacy-policy
Note: The list of approved third party services is constantly under review by the Department of Education and Belmont City College and you will be notified if an application or third party provider is added to our list in the future. This is beyond our control.
LAST UPDATED: 19 October 2023
Adobe Creative Cloud for Education
https://www.adobe.com/au/creativecloud/buy/education.html
Creative design tools; Collaboration tools; Animation tools
Information provided:
Student name, student photo, student email, student date of birth, student phone number, student work/content, student responses, parent name, parent contact information
How the information is used:
A suite of over 20 desktop and web-based design applications used for graphic design, video editing, web development, photography, and animation.
Where the information is stored:
Offshore (Outside Australia)
Terms of Use:
https://www.adobe.com/au/privacy/policy.html
Privacy Policy:
https://www.adobe.com/au/legal/terms.html
Apple
https://www.apple.com/au
Teaching and Learning
Information provided:
|Student name, Student email, Student work/content, photos or videos, grades or performance data, school, class details, school year, student username
How the information is used:
Includes Apple School Manager, pre-loaded applications and additional modules on a Managed Apple ID.
Where the information is stored:
Outside Australia
Terms of Use:
https://school.apple.com/
Privacy Policy:
https://www.apple.com/au/privacy/
ASDAN
https://www.asdaninternational.com/
Teaching and Learning; References & Resources
Information provided:
Staff/teacher name, Student gender, Student grades or performance data, School name, Staff/teacher email, Student name, School name
How the information is used:
Online courses.
Where the information is stored:
Outside Australia
Terms of Use:
https://www.asdan.org.uk/terms-and-conditions/
Privacy Policy:
https://www.asdan.org.uk/privacy-statement/
Canva for Education
https://www.canva.com/education/
Teaching and Learning
Information provided:
Student name, Student work/content , Student email ,Student photos or videos, School name
How the information is used:
A design platform for creating graphics, presentations, posters and other visual content with a library of images, fonts, templates and illustrations.
Where the information is stored:
Offshore (Outside Australia)
Terms of Use:
https://about.canva.com/terms-of-use/
Privacy Policy:
https://www.canva.com/policies/privacy-policy/
Clickview
https://www.clickview.com.au/
Video libraries; Curriculum resources and activities; TV / Streaming; Video editing and production
Information provided:
Student name, Student work, Student year level, School name, Student email, Student photos or videos, Student username
How the information is used:
Curriculum-aligned video and interactive content for teachers and students.
Where the information is stored:
Onshore (within Australia)
Terms of Use:
https://www.clickview.com.au/terms-and-conditions/
Privacy Policy:
https://www.clickview.com.au/privacy-policy/
Code.org
code.org
Coding/Scripting/Programming; Online learning/Online courses
Information provided:
Student name, Student age,Student work/content,Student gender,Student responses,Student email,Student photos, audio or videos,Student username,Other student data
How the information is used:
Computer science coursework for Prep to Year 12 students. Languages include visual programming, JavaScript, CSS, HTML and others.
Where the information is stored:
Offshore (Outside Australia)
Terms of Use:
https://code.org/tos
Privacy Policy:
https://code.org/privacy
Grok Learning
https://groklearning.com/
Curriculum resources and activities; Learning activities; Coding / Scripting /Programming.
Information disclosed: Student name, student work/content, gender, student email and student other data
How the information is used:
Online platform for learning programming and computational thinking skills.
Where the information is stored:
Within Australia
Terms of Use:
https://groklearning.com/policies/terms/
Privacy Policy:
https://groklearning.com/policies/privacy/
G Suite Core Services (like Gmail, Calendar, and Classroom) and Additional Services (like YouTube, Maps, and Blogger).
https://www.google.com
Productivity tools; References & Resources
Information provided:
Student name, student email, student work, profile or other photos (optional) and videos (if users decide to store videos in Google drive).
How the information is used:
G Suite Core Services (like Gmail, Calendar, and Classroom) and Additional Services (like YouTube, Maps, and Blogger).
Where the information is stored:
Outside Australia
Terms of Use:
https://gsuite.google.com/terms/education_terms.html?_ga=2.174740843.-875381896.1565147460
Privacy Policy:
https://policies.google.com/privacy?hl=en&gl=au
Fusion 360
https://www.autodesk.com.au/products/fusion-360/overview
Teaching and Learning; References & Resources
Information Provided:
Student name, email, date of birth, work How the information is used: Integrated CAD, CAM and CAE program
How the information is used:
Integrated CAD, CAM and CAE program
Where the information is stored:
Outside Australia
Privacy Policy:
https://www.autodesk.com/company/legal-notices-trademarks/privacy-statement
https://www.autodesk.com/company/legal-notices-trademarks/privacy-statement/childrens-privacy-statement
Home Learning Academy
Teaching and Learning; References & Resources
Information provided: Student: name, email, work/content, grades or performance data
How the information is used:
Online lessons and material to support learning for students and provide material for educators
Where the information is stored:
Outside Australia
Terms of Use:
https://www.bington.net/pluginfile.php/2/course/section/1/HLA%20Terms%20of%20Use.pdf
Privacy Policy:
https://www.bington.net/pluginfile.php/2/course/section/1/HLA%20Privacy%20Policy.pdf
impowrd
https://www.impowrd.com.au/
Career Support
Information provided:
Student: name, email, work/content, grades or performance data Other data: school
How the information is used:
Programs to support entering employment and thriving in the job market.
Where the information is stored:
Outside Australia
Terms of Use:
https://think17.employmentadvantage.net.au/pages/terms
IXL
https://au.ixl.com/
English, Mathematics; Learning activities; Learning analytics / Assessment analytics
Information provided:
Student name ,Student work ,Student email ,Student responses ,Student grades or performance data, Student unique ID number ,Student year level ,Student class name, School name
How the information is used:
Learning activities for Mathematics and English. Teachers can monitor students’ progress using diagnostic information and learning analytics.
Data location: Outside Australia
Terms of Use:
https://au.ixl.com/termsofservice
Privacy Policy:
https://au.ixl.com/privacypolicy
Kahoot
https://kahoot.com/
Online games; Quizzes; Assessment; Activities
Information provided:
Student name, Student work/content, Class details, Student email, School name, Student geolocation data
How the information is used:
Game based learning platform.
Data location:
Outside Australia
Terms of Use:
https://trust.kahoot.com/terms-and-conditions/
Privacy Policy:
https://trust.kahoot.com/privacy-policy/
https://kahoot.com/student-privacy-policy/
Matheletics
https://www.3plearning.com/mathematics/
Teaching and learning
Information provided:
Student name, school, password, class details, work and performance.
How the information is used:
Provides students with access to online maths learning tool and online maths competitions.
Where the information is stored:
Within Australia
Terms of Use:
https://www.3plearning.com/terms/
Privacy Policy:
http://www.3plearning.com/privacy/
Nearpod
https://nearpod.com/
Collaboration tools; Content design / Content creation; Content libraries; Learning activities; Quizzes / Polls; Teaching and Learning
Information provided:
Student name, student work/content, school name, other student data, student email, student photos or videos, student year level
How the information is used:
Student engagement platform featuring instructional and formative assessment tools, interactive lessons, activities, video s, and gamified learning.
Where the information is stored: Offshore (Outside Australia)
Terms of Use: https://nearpod.zendesk.com/hc/en-us/articles/360052323111
Privacy Policy: https://nearpod.zendesk.com/hc/en-us/articles/360049188592
OLNA WA
https://olnawa.com.au/
Teaching and Learning
Information provided:
Student: name, email, work/content
How the information is used:
OLNA preparation and practise
Where the information is stored:
Within Australia
Privacy Policy:
https://olnawa.com.au/privacy-policy/
Terms of Use:
https://olnawa.com.au/terms-conditions/
Padlet
https://padlet.com/
Teaching and Learning;References & Resources
Information provided:
Student name, school, student work, profile or other photos (optional) and videos(optional).
How the information is used:
Online “bulletin “board, where students and teachers can collaborate, reflect, share links and pictures.
Where the information is stored:
Outside Australia.
Privacy Policy:
https://padlet.com/about/privacy
Terms of Use:
https://padlet.com/about/terms
Prodigy
https://www.prodigygame.com/main-en/
Online Games; Learning activities; Online learning.
Information provided:
Student: student name, student geolocation data, parent contact information, parent name, school name, parent contact information
How the information is used:
Game based learning.
Where the information is stored:
Offshore (Outside Australia)
Terms of Use:
https://www.prodigygame.com/main-en/terms-and-conditions/
Privacy Policy:
https://www.prodigygame.com/main-en/privacy-policy/
SmartLab
https://www.mysmartlab.com.au/
Learning activities; Learning analytics/Assessment analytics; Literacy; Numeracy
Information provided:
Student name, Student username, Student year level, Student email, Student class name, School name
How the information is used:
Literacy and numeracy diagnostic teaching platform.
Where the information is stored:
Onshore (within Australia)
Terms of Use / Privacy Policy
https://www.mysmartlab.com.au/
https://www.mysmartlab.com.au/Home/PrivacyPolicy
Sphero
Teaching and Learning; References & Resources
Information provided: Name, email, date of birth, work/content, attendance and photos or videos
How the information is used:
Computer Programming and Robotics Tutor
Where the information is stored:
Offshore (Outside Australia)
Terms of Use: https://sphero.com/pages/terms-of-use
Privacy Policy: https://sphero.com/pages/privacy
Studyladder
https://www.mysmartlab.com.au/
Educational resources; Learning activities; Mathematics; Literacy
Information provided:Student name, Student year level, Student class name ,Student username, Student responses, School name
How the information is used:
Online education platform for primary aged students
Where the information is stored:
Offshore (Outside Australia)
Terms of Use: https://www.studyladder.com.au/about/terms
Privacy Policy: https://www.studyladder.com.au/about/privacy
The Careers Department
https://thecareersdepartment.com/
References & Resources
Information provided: Student: name, email, work/content, gender, geolocation data and other data,Parent: name and contact information.
How the information is used: Digital career advice
Where the information is stored: Offshore (Outside Australia)
Terms of Use: https://thecareersdepartment.com/terms
Privacy Policy: https://thecareersdepartment.com/privacy
TinkerCAD
3D Printing; Coding / Scripting / Programming; Computer-aided design (CAD); Content design / Content creation
Information Disclosed: Student work/content,Class details,Student username,School name
How the information is used: 3D design, electronics, and coding application.
Where the information is stored: Offshore (Outside Australia)
Terms of Use: https://www.autodesk.com/company/legal-notices-trademarks/terms-of-service-autodesk360-web-services/terms-of-service-for-tinkercad
Privacy Policy: https://www.tinkercad.com/privacy
Note: The list of approved third party services is constantly under review by the Department of Education and Belmont City College and you will be asked for additional permission if an application or third party provider is added to our list in the future. This is beyond our control.
LAST UPDATED: 20 October 2023